Planning a Group Event: Get Everyone's Input Fast

Coordinate dates, venues, and activities with your group. Make planning painless with quick polls.

Event Planning Made Simple

Planning an event with a group usually means juggling two questions: When should we meet, and What should we do (or where should we go)? PollThem helps you answer both without endless group chat debates.

When?

Use a Schedule Poll to find dates that work for everyone

What/Where?

Use a Question Poll to decide on venue or activity

Step 1: Find the Date (Schedule Poll)

Start by figuring out when people are available. A Schedule Poll lets participants mark Yes, No, or Maybe for each proposed date.

How to create a Schedule Poll:
  1. Go to Create Poll and select "Schedule Poll"
  2. Name your event (e.g., "Sarah's Birthday Dinner")
  3. Add 3-5 potential dates using the calendar picker
  4. Share the link with your group
  5. Wait for responses, then pick the date with the most "Yes" votes
Tip: For events spanning multiple hours or days, you can add full-day options or date ranges instead of specific times.

Step 2: Decide the Details (Question Poll)

Once you have a date, use a Question Poll to decide on the specifics: where to go, what to do, what to eat, etc.

How to create a Question Poll:
  1. Go to Create Poll and select "Question Poll"
  2. Write your question (e.g., "Where should we have Sarah's birthday dinner?")
  3. Add your options (restaurants, venues, activities)
  4. Choose single-choice, multiple-choice, or ranked voting
  5. Share and let the group vote

Event Planning Examples

Birthday Party

Poll 1 (Schedule): "When can everyone make it to Jake's birthday?"

Poll 2 (Question): "What should we do for Jake's birthday?"

  • Bowling + pizza
  • Escape room
  • Dinner at Olive Garden
  • Backyard BBQ
Team Offsite

Poll 1 (Schedule): "Which week works for our Q2 offsite?"

Poll 2 (Question): "Where should we hold the offsite?"

  • Conference center downtown
  • Hotel with meeting rooms
  • Mountain retreat (2 hours away)
  • Co-working space
Family Reunion

Poll 1 (Schedule): "Which weekend in August works for the reunion?"

Poll 2 (Question): "What activities should we plan?"

  • Potluck at Grandma's house
  • Rent a pavilion at the park
  • Beach house rental
  • Restaurant private room
Game Night

Poll 1 (Schedule): "When should we have game night this month?"

Poll 2 (Question): "What game should we play?"

  • Settlers of Catan
  • Codenames
  • Jackbox Party Pack
  • Poker

Tips for Successful Event Polls

Limit Your Options

3-5 options is ideal. Too many choices leads to decision paralysis and scattered votes.

Add Details

Use the description to include relevant info: budget, distance, dietary restrictions, etc.

Set Deadlines

Use expiration dates to create urgency. "Please vote by Wednesday" gets faster responses.

Use Ranked Choice

When everyone has strong preferences, ranked choice finds the option most people can agree on.

After the Decision

Once voting is complete:

  • Close the poll and finalize the winning option
  • Share the results with your group so everyone knows the plan
  • Download the ICS file (for Schedule Polls) to add the event to calendars
  • Create follow-up polls if you need to decide more details
Calendar export: When you finalize a Schedule Poll, everyone can download an ICS file to add the event to Google Calendar, Outlook, or Apple Calendar.
Create an Event Poll Event Templates
Quick Links
Create a Poll Event Templates Schedule Poll Guide Back to Help Center
Easy Sharing

Share your poll link via text, email, WhatsApp, or any messaging app. No app downloads required for participants.

No Signups

Nobody needs an account to vote. Perfect for groups that include non-tech-savvy friends and family.

Related Guides